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RepairDesk Franchise Management and Inter Company Invoicing

← Settings & Configurations
Franchise Management is a comprehensive system that streamlines the operations of franchises, making it easier for the main store to oversee and manage them. One of the key features of this system is the ability to set up price margins for different product categories. This allows the parent company to maintain control over pricing while still providing flexibility to individual franchise owners.

The parent company, in return for providing these services, earns a price margin on the products sold by the franchisees. This ensures a mutually beneficial relationship where both parties have a vested interest in the success of the franchise. The Franchise Management system acts as a bridge between the parent company and its franchise network, facilitating effective communication, collaboration, and growth.
It has four submodules;

1. Franchise Setup

The following options are available in the "Franchise Setup" of the franchise management module in Repairdesk:

Would you like to enable inter company invoicing?
This option allows you to enable inter-company invoicing between your company and your franchises. This allows you to invoice your franchises for the products and services that you provide to them, and vice versa.
Would you like to setup profit margin against product category?
This option allows you to set up different profit margins for different product categories. This is useful if you want to have different profit margins for different types of products.
Would you like to setup different tax settings for inter company Invoicing?
This option allows you to set up different tax settings for inter-company invoicing between your company and your franchises. This is useful if you want to have different tax rates for different types of transactions.
Would you like to sync the profit margin cost price to the franchises?:)
This option allows you to sync the profit margin cost price to your franchises. This ensures that your franchises are always using the same cost price for products, which can help to improve accuracy and consistency.
Would you like to setup franchise fee against each store?
This option allows you to set up a franchise fee for each of your franchises. You can set a flat fee or a percentage of the franchise's revenue.
Would you like to share customer database across all stores?
This option allows you to share your customer database across all of your stores. This can help to improve customer service and marketing, as your stores will have access to the same customer information.
Click Save Changes this button to save your changes.

2. Profit Margin Setup

This option allows you to set up the profit margin for your company and your franchises. You can set up different profit margins for different product categories, if desired.

3. Tax Setup

The Tax Setup page in the franchise management module in Repairdesk allows you to set up the tax settings for your company and your franchises. You can set up different tax settings for different countries and regions, if desired.

The options on the Tax Setup page are:
  • Default Tax Class: The tax class that will be applied to all sales and purchases by default. You can create and manage tax classes in the Taxes section of the Store Settings page.
  • Tax Percentage: The tax percentage that will be applied to all sales and purchases.
  • Do you want to include tax in prices? Whether or not tax should be included in the prices of products and services.
  • Do you want to include tax in the cost price, when transferring inventory? Whether or not tax should be included in the cost price of products when they are transferred between your company and your franchises.
You can also choose to set up different tax settings for inter-company invoicing. This is useful if you want to have different tax rates for transactions between your company and your franchises.
Save: Click this button to save your changes.

4. Franchise Fee Setup

This option allows you to set up the franchise fee for your franchises. You can set a flat fee or a percentage of the franchise's revenue.

  • Store Name: The name of the franchise.
  • Franchise Fee In %: The percentage of the franchise fee.
  • Calculation Criteria: The criteria that will be used to calculate the franchise fee. You can choose to calculate the franchise fee based on the franchise's net profit, revenue, or a custom formula.
Action:
  • Edit: Click this button to edit the franchise fee setup for the selected franchise.
  • Delete: Click this button to delete the franchise fee setup for the selected franchise.
  • Add line item: Click this button to add a new line item to the franchise fee setup for the selected franchise.

Save: Click this button to save your changes.

FAQs

Q. Can I set up Inter company invoicing for other stores and franchises?

A. No! Currently the Inter company invoicing and profit margin set up is only available for the main store (default store). The questions about Inter company invoicing, profit margin and tax set up will not be shown on other stores and franchises.



Q. What will happen if I enable Inter company invoicing, but the profit margin is disabled?

A. If you enable the Inter company invoicing (only), then the changes will take place on the Transfer order page and Manage Invoices section.

Q. Can I create more than one price list for a single store?

A. No. You cannot create more than one price list for a single store. When creating a new price list, you will not be shown that store against which the price list is already created. 

Q. Can I have the same name for all my price lists?

A. No. The price list name must be unique in order to avoid confusion.

Q. Can my employees access the Franchise Management settings?

A. Currently, only the admin of the main store will be able to access this feature.

Q. Can I change the Tax percentage for the Default Tax Class in the Tax Set up tab?

A. No. The tax percentage can only be changed from the Tax Configuration module. You cannot change it from here, since it is a static field.

Q. What impact will the Tax settings have on the Transfer order? What if I don’t set up the tax settings at all?

A. These tax settings will override the tax settings of the individual inventory items. If the tax settings is disabled, then the calculations will work on the basis of Global tax settings from Store settings. In this case, the individual item’s tax class will have precedence over the global settings. However, if the tax settings for inter company invoicing are enabled, then these changes will work as global settings on the Transfer order calculations and in this case the individual item’s tax class will not have precedence.

The detailed explanation for the Transfer order calculations is given in this article.  




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