How to Manage Employee Pay Rates & Payroll in RepairDesk?

Employee Pay Rates & Payroll

Manually tracking employee pay in your repair shop can lead to missed hours, payroll disputes, and miscalculated commissions.

With RepairDesk, you can set hourly or fixed pay rates, sync payroll with work hours, and automatically include commissions—ensuring every paycheck is accurate without relying on spreadsheets or guesswork.

Video Guide:


FAQs:

How do I set an employee’s pay rate in RepairDesk?

Navigate to 9 dots > Store Settings > Employees> Manage Employees, click the Action button next to an employee’s name, select Edit

Scroll to the Payroll Section, choose a pay type (hourly or salaried), assign a pay schedule (daily, weekly, or monthly), and click Save.
What is the Working Calendar, and why is it important?

The Working Calendar defines planned working hours for an employee, ensuring their payroll calculations align with expected hours. It helps track overtime and under-time effectively.
How do I ensure payroll expenses are tracked correctly?

You need to set up a Payroll Expense Code by navigating to Store Settings > Expense > Expense Codes > + Create Expense Code

Mark it as Allowed for Payroll, Select a payment method, and click Save.
Where can I view payroll reports?
Go to Reports Mega Dropdown > Employee Payroll and Payroll Payments Report to see payroll data for specific employees and time periods using filters.
What’s the difference between Employee Payroll and Payroll Payments reports?
  • Employee Payroll Report shows work hours along with notes and pay calculations

  • Payroll Payments Report tracks payments made, commissions, payment status (paid/unpaid) - it allows payment of payroll through Pay Now Button.

You can filter by Store, Employee, Status (paid/unpaid), Pay Schedule (Daily, Weekly, Monthly), Month and Year.
Can I process bulk payroll payments?

Yes, you can select multiple employee records in the Payroll Report and process bulk payments at once.
What happens if an employee forgets to clock in?

You can manually enter their missing clock-in/out data by navigating to Time Sheet > + Clock In/Out, selecting the employee, and inputting the correct time. (Learn more)
Can I adjust payroll for an employee who worked extra hours?

Yes, overtime hours will be recorded if an employee exceeds their Working Calendar hours as long as clock in/out are correctly added.
How do I handle payroll for terminated employees?

Before removing an employee, ensure their final payroll is processed. Once removed, their payroll history remains in reports but cannot be modified.
Can I reverse a payroll payment if I made a mistake?

No, payments cannot be reversed once marked as Paid in the Payroll Report. You must manually adjust future payments to correct errors.
Does RepairDesk support automatic payroll processing?

No, payroll must be manually processed each pay cycle, but the system automates pay calculations and commission tracking.