Purchase Orders

Purchase Orders

Manually tracking suppliers, stock levels, and deliveries can be time-consuming and prone to errors, leading to delays and inventory shortages.

With RepairDesk’s Purchase Order Management, you can streamline the entire procurement process—easily creating, tracking, and managing purchase orders, ensuring timely stock replenishment and a well-stocked repair store.


Purchase Orders Video Guide:


FAQs:

How can I view Purchase Orders from multiple stores?

Yes, if you manage multiple stores, you can view purchase orders across locations.

To enable this feature:
  1. Go to Module Configuration > Purchase Order.
  2. Enable the option to Display Purchase Orders of all Stores
  3. Once activated, purchase orders from different stores will be visible on the Purchase Order Listing Page.
How do I edit, view, delete, or clone a purchase order?

To take action on a specific purchase order:

  1. Go to Inventory > Purchase Order.
  2. Locate the purchase order you want to manage and click on the Edit, Delete, an Action button next to the order. Note: A PO with “Received” status cannot be edited.

(Learn More)
How can I search for a specific purchase order?

You can easily locate a purchase order using the Search Filter. The available filters include:

  • Purchase Order ID
  • Store (If “Display Purchase Order of all Stores” trigger is enabled)
  • Purchase Order Status
  • Supplier
  • Payment Status
  • Date
  • Manufacturer
  • Type
  • Product

You can also save, reset and pin filters.
How do I create a Goods Receiving Note (GRN) against a purchase order?

To create a GRN:

  1. Navigate to Inventory > Purchase Order.
  2. Find the purchase order for which you need to create a GRN and click on the Action button and select Create GRN.
  3. Click on confirm button to generate a GRN.
Can I export my purchase orders?

Yes, you can export all purchase orders to an file:

  1. Navigate to the Purchase Order Listing Page.
  2. Click on the Export button at the top-right corner.
How can I add bulk items during creation of Purchase Order?

You can add bulk items to a purchase order by using the import feature with an Excel file. Once, all items are added, you can save the items by clicking on the save button to create the purchase order.
Can I create a Purchase Order from Low Stock Report?

To create a purchase order from the Low Stock Report:

  1. Go to Inventory > Low Stock Report.
  2. Identify low-stock items based on your set stock warning levels and reorder levels and select the items you need to reorder.
  3. Click on the Add to Purchase Order button.
  4. Choose the Supplier and click Confirm.
  5. Review the selected items and verify the details.
  6. Click on Proceed to Purchase Order to finalize and create the purchase order.
Can I create a Purchase order via OrderSync?

Yes. The OrderSync Application in RepairDesk streamlines this process by allowing you to enter an order ID from integrated vendors and automatically create a purchase order. It ensures that existing SKUs are mapped accurately, while AI mapping assists in mapping new SKUs. You can review and edit attributes before finalizing a purchase order.
How can I create a Purchase Bill?

To create a purchase bill:

  1. Go to Module Configuration > Purchase Order
  2. Enable the trigger “Allow Purchase Bill functionality once GRN is created”
  3. Once enabled, go to Create Purchase Order page to make a purchase order.
  4. Enter the required details and click save.
  5. Click on top right action button to create GRN against that Purchase Order.
  6. Fill in the required details and click on save to create a GRN.
  7. Click on the top right action button to create a Purchase Bill.
  8. Add the relevant payment required including amount, method, date, and notes to mark the status as Paid.
​​How can I change what is displayed on Purchase Orders?
In Purchase order settings, user can make changes to the following:
  • Default payment Terms
  • Default Notes for Purchase Orders
  • Logo for Purchase Orders 
How can I manage my purchase order statuses?

Navigate to Settings > Order Status > Purchase Order Status. In Purchase order statuses you can manage their purchase order statuses. You can edit/delete certain status. You can also add new purchase order status by clicking green button on top right.