Payments & Receivables Report

Payments & Receivables Report

Overview

The Payments & Receivables report in RepairDesk provides complete invoice-level visibility into payment activity, collections, and outstanding balances across your store locations.

This report tracks financial flow by detailing amounts collected versus pending balances, giving you a clear view of cash movement and unpaid customer accounts.

With this update, you can:

  • Track total invoice amounts, payments collected, and pending accounts receivable

  • Monitor payments excluding tax alongside total collected revenue

  • Analyze payment dates and payment methods used per invoice

  • Identify outstanding customer balances to streamline collections

Accessing the Payments & Receivables Report

To open the report:

  1. Go to Reports in the top navigation menu.

  2. Select Sales Reports.

  3. Click Payments & Receivables.



Summary Tiles

The top of the report features summary tiles for quick financial insights:

  • Invoice Total: Displays the total value of all invoices created within the selected date range.

  • Payment Received: Displays the total payments successfully collected across all invoices.

  • Accounts Receivable: Displays outstanding balance remaining to be collected.

  • Discounts: Displays the aggregate discount amount applied across all invoices.

Report Columns




The report table includes the following default columns:

  • Store: Displays the store location where the invoice was created.

  • Invoice ID: Displays the unique invoice identification number.

  • Created Date: Displays the date and time when the invoice was generated.

  • Payment Date: Displays the date when payment was received.

  • Customer: Displays the name of the customer linked to the invoice.

  • Payment Method: Displays the payment method(s) used to pay the invoice.

  • Total Amount: Displays the grand total of the invoice, including tax and discounts.

  • Discounts: Displays total discount amounts applied to the invoice.

  • Tax: Displays total tax amount calculated on the invoice.

  • Payment Received: Displays the total payment amount collected for the invoice.

  • Payment Received (Excl. Tax): Displays payment collected excluding the tax portion.

  • Accounts Receivable: Displays the remaining unpaid balance owed on the invoice.

Search & Filter Controls

You can filter payment and receivable data using the top controls:

  • Report Columns: Select and customize which columns appear in the table.

  • Invoice ID: Search directly for a specific invoice.

  • Date Range: Filter data using quick presets (Today, Yesterday, Last 7 Days, This Month, Last Month, This Year, All) or set a Custom Range.

  • Filter Criteria: Apply custom filter parameters to narrow report results.