How to Create and Manage Goods Received Notes (GRNs) in RepairDesk?

Goods Received Notes

As a repair store owner, keeping track of received inventory can be challenging, especially when stock arrives in multiple shipments. Make it easy to manage inventory by creating a Goods Received Note (GRN) to record partial or full stock deliveries. Use GRNs to update your inventory, track serialized items, and keep an accurate record of all received goods effortlessly.


Watch this step-by-step video to get started:


FAQs

Q. How can I create a GRN in RepairDesk?

You can create a GRN using three different methods:

Method 1: From the Purchase Order Section

  1. Go to Inventory > Purchase Order.
  2. Find the relevant purchase order.
  3. Select Create GRN.
  4. Click on the Save button, and the GRN will be generated.

Method 2: From the Purchase Order Status

  1. Go to Inventory > Purchase Order.
  2. Click on the Purchase Order Status and a dropdown will appear.
  3. Select Received.
  4. Click Confirm, and the GRN will be automatically created with the populated PO number.

Method 3: Directly From the Goods Received Notes Section

  1. Go to Inventory > Goods Received Notes and click on New GRN at the top.
  2. Enter the PO Reference Number, Receiving Date, Supplier, and Received By details.
  3. Add inventory items and click Save to create the GRN.
Q. Can I receive partial stock using a GRN?
Yes! If a purchase order is partially fulfilled, you can create a partial GRN by entering only the received quantity in the Goods Received Notes section. The remaining stock will stay in pending status until fully received.
Q. Can I edit or delete a GRN after it has been created?

No, once a GRN is created, it cannot be edited or deleted to maintain inventory accuracy. If an error is made:

  • Create a new adjustment entry in inventory.
Q. Is there a way to verify that a GRN has been created for a purchase order?

Yes. To check if a GRN exists for a purchase order:

  1. Go to Inventory > Purchase Order.
  2. Find the PO and look for the GRN Reference Number.
  3. Alternatively, navigate to Goods Received Notes to see a list of all created GRNs.
Q. Can I set default received quantity to zero?
Yes, you can! Go to Store Settings > Supply Chain > GRN. Turn on the trigger for: Set default received quantity to zero.


Q. Can I Print or export the GRN as a PDF file?

  1. Click on the Action button located at the top right corner of the GRN.

  2. Select either Print, Print Bar Code or Export as PDF from the options.



Q. How can I know if an item has to be serialized or not?

If an item has been previously marked as serialized, you can check the label under the item name and then click on create serials:


If an item is non serialized and you click on create serials, the following pop up will appear confirming whether you want serials to be made:


Can I void a GRN in RepairDesk?

Yes, you can void GRNs, but this option is only available for Super Admin users.

For GRNs, the Void option is available under the three dots menu in the GRN listing. When you void a GRN, you’ll get two options:

  • Void Only – Just voids the GRN
  • Void & Adjust Stock – voids the GRN and updates the stock accordingly

If you choose to adjust stock, you’ll see a detailed view of stock changes before confirming. Upon confirmation, the stock will be adjusted and logs will be generated within the item history and employee activity log report.